Effective Date: May 25th, 2018
Colonial Williamsburg Foundation (CWF)
Protection and proper use of your personal information is very important to us and we are committed to having proper processes for the collection, use and protection of it. The purpose of this section is to explain what information we collect from you; how the personal information that you are asked to submit or have submitted will be used by the Colonial Williamsburg Foundation and its subsidiary, the Colonial Williamsburg Company (hereafter referred to as CWF); how your personal information is protected and transferred and to provide the information that you need to provide your consent to this use. CWF is located at 301 First Street, Williamsburg, Virginia 23185, United States and is incorporated in the Commonwealth of Virginia. CWF is the primary data controller for your personal information covered under this policy.
If You are Under 16 Years Old
The CWF websites will not deliberately collect, use, provide or process in any other form any personal information of children under the age of 16.
We therefore also ask you, if you are under 16 years old, please do not send us or submit your personal information (for example, your name and email address). If you are under 16 years old and you nevertheless wish to use the websites in anyway which requires you to submit your personal information, please get your parent or guardian to do so on your behalf.
Purpose of Collecting Personal Information
Your personal information is collected by CWF to communicate with you. We use it to:
- manage our business and our relationship with you;
- deal with your inquiries;
- process your requests for products and/or services
- understand how our website is used so that we can improve it and to comply with our legal and regulatory responsibilities and to prevent and detect crime and fraud.
We may combine and analyze your personal information to help us develop and improve our products and services as well as to understand our customers better and to manage and improve our relationship with you. This could include, for example, evaluating the effectiveness of our marketing and customer service and conducting market analysis.
CWF does not resell your personal information.
Types of Personal Information Collected
Personal information collected when you contact CWF through our website or any of our locations:
Name, email, your company name (if applicable), address, contact telephone number and country of origin.
Work experience, qualifications, personal information provided in a resumé and nationality/right to work details including work permit information (if applicable).
We may also create de-identified information from such information that you provide to us and used per the paragraph below described as ‘creation of de-identified data’.
If it is reasonably necessary, we may disclose all or part of this information to a third-party service provider and/or relevant CWF personnel, for CWF to meet any of its legal and regulatory obligations to you including but not limited to the assessment of your inquiry and the implementation of a response arising out of the assessment.
Creation of De-Identified Data
We may create De-Identified Data records from personal data by excluding information (such as your name) that makes the data personally identifiable to you. Once we create De-Identified Data, this De-Identified Data is our property. We use this De-Identified Data in many ways including analyzing request and usage patterns, creating reports and performing analytics so that we may enhance the content of our services, our compliance with equal opportunities regulations, improve Site navigation and provide meaningful analysis of habits, usage, trends, and effectiveness of marketing campaigns etc. as part of our analytics and other services. CWF reserves the right to use and disclose De-Identified Data to Third Party Companies in its absolute discretion.
You should never provide us with any ‘sensitive personal data’ through the CWF websites, products or services.
Recipients of Personal Information
Retention and Storage of Personal Information
Collected personal information shall be stored for as long as the CWF has your consent to do so or is required to do so in accordance with all applicable data privacy laws and regulations. We will not retain your personal information for longer than is necessary for our business purposes or for legal requirements.
Security of Personal Information
CWF is required to meet all applicable regulatory compliance standards for data protection and to take appropriate organizational and technical measures to protect your personal information from:
- unauthorized disclosure or access; and
We maintain physical, electronic and procedural safeguards for the collection, storage and disclosure of personally identifiable information and CWF’s security procedures mean that we may request proof of identity before we disclose personal information to you. Wherever online portals and/or third-party service providers are used, CWF ensures that these requirements meet the same security and data protection standards.
However, due to the design of the Internet, ever-changing technology and other factors outside of our control, CWF cannot guarantee that communications between you and our servers will be free from unauthorized access by third parties or that we will not be subject to security breaches.
Transfer of Data
If we send your personal information overseas, the recipients are required to store and use it only in accordance with CWF’s data policies. CWF may make your personal information available to government authorities when required by law.
CWF is subject to the investigatory and enforcement powers of the United States Government. We may be required to disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
In respect of your personal information collected and held by CW, you have the right to:
- access the personal information we process on you;
- request restriction of our use;
- rectify inaccuracies in the personal information;
- deny or withdraw your consent to all or some of our use of your personal information collected by us;
- lodge a complaint with a supervisory authority;
- deletion of your personal information from our system of records. However, in such event we may not be able respond to or engage further with your inquiry with the company
CWF aims to keep its records about you as accurate as possible. If you would like to review, change or delete details you have supplied us with or wish to exercise any of your other rights, please contact us as set out below.
Cookies and Similar Technologies
When you visit CWF websites, we and our advertising partners may store and access information from your device, including “cookies”, clear GIFs (which are also sometimes called web bugs or web beacons) and browser details. We may collect information such as your browser type, the type of operating system you use, the domain name of your Internet service provider, IP address, pages visited on the site, services used and how you have used them. We and our advertising partners do this for a variety of purposes. In the case of our advertising associates, this may include the personalization of advertisements based on your visits to sites in that party’s network.
Please note there is currently no accepted standard on how to respond to Do Not Track signals and that at least some of the CWF websites do not currently respond to a web browser’s Do Not Track instructions (i.e., “signal”). The industry is currently still working toward defining exactly what Do Not Track means, what it means to comply with Do Not Track, and a common approach to responding to Do Not Track. To learn more about Do Not Track, you can do so here. Additionally, we may use Google analytics. Google analytics manages ‘Do Not Track’ instructions from your browser in accordance with its own privacy policies http://www.google.com/intl/en/policies/privacy/.
We may also work with third-party advertising companies that collect and use information to deliver more relevant advertising across the Internet and when you are using our products and services.
Requests for Access/Removal